Administrative Assistant / Front Desk Receptionist
Our client, a national transportation company, has an immediate need for an Administrative Assistant / Front Desk Receptionist. The work schedule is 8 a.m. to 4:30 p.m., Monday through Friday, and the hourly pay rate is $16. Candidates must be able to pass a background check and drug screen upon receiving a job offer. Strong computer skills including proficiency using Microsoft Excel, Word and Outlook are required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
-Process and distribute incoming mail to the appropriate employees.
-Maintain front desk security and visitor log.
-Maintain excellent customer service in person and via telephone, including directing and filtering calls as necessary.
-Perform various administrative duties in support of assigned manager(s).
-Learn to process requests for credit and how to approve in the CRM.
-Follow established requirements for setting up lines of credit.
-Follow requirements for approving commission requests and how to reject when necessary.
-Follow the processes involved with preparing expense accounts for approval and how to submit them for payment.
-Request Purchase Orders for car maintenance.
-Assist with UPS mailings that are done by Sales Support.
-Assist sales as required.
-Minimum of a High School Diploma (or equivalent) and 1 to 2 years of relevant administrative experience.
-Intermediate proficiency in Microsoft Office, internet, web-based, and job specific software applications.
-Requires strong skills in the Microsoft Office products, in particular Excel, Word and Outlook with basic skills in PowerPoint and Access.
-Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
-Requires flexibility, attention to detail, prioritization, and excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside customers and vendors.
-Ability to create spreadsheets and manipulate data contained in spreadsheets already created.
-Excellent spelling, grammar, and written/oral communication skills.
-Ability to plan, organize, and manage multiple projects and set priorities.
-Ability to read and interpret general business documents and write routine reports and general business correspondence.
– Candidates must be able to pass a pre-employment drug screen and a criminal history background check upon receiving an offer of employment.
– Candidates must be eligible to work in the United States.
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